Four years ago, when the first edition of this book was written, information retrieval was beginning to crystallize out as a unified discipline. The process has gone further today. Several other books... have also offered a general survey, although each has contributed its own special emphasis. Many conferences on the subject have been held, and a constant stream of new articles has appeared, both in documentation journals and in those in the data processing field. Information retrieval is now recognized as a discipline, and further advances in theory are being made, What I described in the first edition as the key operation in retrieval — the subject description of documents — is being explored theoretically and experimentally, although we are still a long way from reducing this operation to rule (Chapter 3). There has been less new work on the design of descriptor languages, although ideas on the display of descriptor relations through thesauri and 'semantic maps' have been developed (Chapter 4). Access to files has been examined, particularly by those experienced in data processing.

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An information system is an organisation of people, materials and machines that serves to facilitate the transfer of information from one person to another. Its function is social: to aid human communication. If we take this to mean all reception of signals by the human senses (sight, sound, small, touch, taste,...)- then communication is an incessant and essential accompaniment of all human activity. If we restrict the meaning of signals to flowing between people, much of the daily life of most of us is occupied by such interpersonal acts.

Systems transfer or transform materials, energy or information - and usually all three. An information system is one whose prime function is to transfer or transform information: the telephone system is an obvious example. This book concentrates on certain types of information system: those concerned with the transfer of information between specialists, mainly with reference to their work, and mainly based on documents. The focus is thus on specialised documentary information systems.

”Information science” emerges (a) when conceptual explorations, not directed towards immediate practical or technical ends, begin to take place, and (b) they are seen to be concerned with a definable area of interest [that of facilitating the transmission of information between people].

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The areas traditionally concerned with such systems are: publishing in all its ramification, librarianship, bibliography, documentation, record management, archives and the like. Systematic study of the activities in all these areas has lead to increased recognition of their common features. They are all concerned with information systems, and their study may include in the wider field of 'information science and technology' (as the Americans put it) or 'informatics' (as Soviet writers would have it).

An information retrieval system is therefore defined here as any device which aids access to documents specified by subject, and the operations associated with it. The documents can be books, journals, reports, atlases, or other records of thought, or any parts of such records—articles, chapters, sections, tables, diagrams, or even particular words. The retrieval devices can range from a bare list of contents to a large digital computer and its accessories. The operations can range from simple visual scanning to the most detailed programming.

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I would pinpoint 1958 as a special time in my career. I had for some years been working with the Classification Research Group in London, and in 1957 we had held a small but successful conference to which Jesse Shera, Gene Garfield and others had come from the USA. In 1958 I published my first book, Classification and Indexing in Science, and attended the International Conference on Scientific Information in Washington. This was my first visit to the USA - I flew in a US Army transport plane with . The Conference papers opened up all kinds of new information vistas - in many ways setting the agenda for the ensuing development of the field. I met many interesting people - some who stand out in the memory are Peter Luhn, , John O'Connor and Desmond Bernal. The experience of attending the conference, and of other visits I paid at that time, led to the writing of my second book, On Retrieval System Theory...

Scientific information is faced with the following problem. On the one hand, we have the world’s literature of science and technology, past and present, in many languages; on the other, and enquirer with a question. How to select, from a vast mass of words, the few that are the most closely relevant to an enquiry? It is this selection process that makes use of classification.

The most important characteristic of documentary classification is that it is concerned with subjects, not just entities of taxonomic classification. What is the nature of the specific subjects - the themes on which books, parts of books, articles or parts of articles are written? A study of book titles alone would suggest that literary subjects have simple names like 'War, Religion', 'Boats', 'Musica; pitch', 'Colour', 'Acridines', 'Wild flowers', and so on. But the study of articles on the documentation level reveals that such titles are simple in appearance only. Such a literary subject is in reality a complex aggregate of specific subjects, eahc which is the main theme discussed from one particular aspect.

The classification of subject matter may be carried out for all sort of special purposes - to arrange books on shelves, to group inventions in patents, to classify the raw materials, intermediates and products of importance to a particular manufacturer, and so on. All such arrangements have their particular uses and their particular problems.