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Your list is your past and your future. Carry at all times. Prioritize: today, this week, and eventually. You will someday die with items still on your list, but for now, while you live, your list helps prioritize what can be done in your limited time.” — Tom Sachs

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Cal Newport recommends a “shutdown ritual” in which you take the time to close out the day’s business and prepare for tomorrow. Research shows that writing down the things you need to take care of tomorrow can settle your brain and help you relax. As neuroscientist Daniel J. Levitin explains, when you’re concerned about something and your grey matter is afraid you may forget, it engages a cluster of brain regions referred to as the “rehearsal loop.” And you keep worrying and worrying. Writing your thoughts down and making a plan for tomorrow switches this off.

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When you start to view each day not as a matter of paying off a debt, but as an opportunity to move a small-but-meaningful number of items over to your done list, you'll find yourself making better choices about what to focus on;

I have a shelf of comfort books, which I read when the world closes in on me or something untoward happens.

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here’s my 8-step process for maximizing efficacy (doing the right things): Wake up at least 1 hour before you have to be at a computer screen. Email is the mind-killer. Make a cup of tea (I like pu-erh) and sit down with a pen/pencil and paper. Write down the 3 to 5 things — and no more — that are making you the most anxious or uncomfortable. They’re often things that have been punted from one day’s to-do list to the next, to the next, to the next, and so on. Most important usually equals most uncomfortable, with some chance of rejection or conflict. For each item, ask yourself: “If this were the only thing I accomplished today, would I be satisfied with my day?” “Will moving this forward make all the other to-dos unimportant or easier to knock off later?” Put another way: “What, if done, will make all of the rest easier or irrelevant?” Look only at the items you’ve answered “yes” to for at least one of these questions. Block out at 2 to 3 hours to focus on ONE of them for today. Let the rest of the urgent but less important stuff slide. It will still be there tomorrow. TO BE CLEAR: Block out at 2 to 3 HOURS to focus on ONE of them for today. This is ONE BLOCK OF TIME. Cobbling together 10 minutes here and there to add up to 120 minutes does not work. No phone calls or social media allowed. If you get distracted or start procrastinating, don’t freak out and downward-spiral; just gently come back to your ONE to-do.

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