Lists simplify, clarify, edify.

The first thing on my to-do list is to make a to-do list.

If you figured out why making a list reduces overwhelm & confusion, you'd keep nothing in your head the rest of your life.

keep two to-do lists, one "open" and one "closed." The open list is for everything that's on your plate and will doubtless be nightmarishly long. Fortunately, it's not your job to tackle it: instead, feed tasks from the open list to the closed one — that is, a list with a fixed number of entries, ten at most. The rule is that you can't add a new task until one's completed. (You may also require a third list, for tasks that are "on hold" until someone else gets back to you.)

It is a good idea to have a page in your notebook where you jot down, as they come to you, ideas of topics to write about. […] Add to the list any time you think of something. Then when you sit down to write, you can just grab a topic from that list and begin. Making a list is good. It makes you start noticing material for writing in your daily life, and your writing comes out of a relationship with your life and its texture. [...] Naturally, once you begin writing you might be surprised where your mind takes the topic. That's good. You are not trying to control your writing. You are stepping out of the way. Keep your hand moving.

A Checklist is an Externalized, predefined Standard Operating Procedure for completing a specific task. Creating a Checklist is enormously valuable for two reasons. First, Checklisting will help you define a System for a process that hasn’t yet been formalized — once the Checklist has been created, it’s easier to see how to improve or Automate the system. Second, using Checklists as a normal part of working can help ensure that you don’t forget to handle important steps that are easily overlooked when things get busy.

Once you had generated a sufficient number of ideas and details, you couldn’t help but start to organize them. You may have thought or said, “First we need to find out if the restaurant is open,” or “Let’s call the Andersons and see if they’d like to go out with us.” Once you’ve generated various thoughts relevant to the outcome, your mind will automatically begin to sort them by components (subprojects), priorities, and/ or sequences of events.

Long hours spent checking off a to-do list and ending the day with a full trash can and a clean desk are not virtuous and have nothing to do with success. Instead of a to-do list, you need a success list — a list that is purposefully created around extraordinary results.

To-do lists tend to be long; success lists are short. One pulls you in all directions; the other aims you in a specific direction. One is a disorganized directory and the other is an organized directive. If a list isn’t built around success, then that’s not where it takes you. If your to-do list contains everything, then it’s probably taking you everywhere but where you really want to go.

When I’m in the right frame of mind, I start to create a list of dreams and goals. Some are preposterous; others are overly pragmatic. I don’t attempt to censor or edit the nature of the list — I put anything and everything down. Next to that first list, I write down in a second column all the things that bring me joy and pleasure: the achievements, people, and things that move me. The clues can be found in the hobbies you pursue and the magazines, movies, and books you enjoy. Which activities excite you the most, where you don’t even notice the hours that pass? When I’m done, I start to connect these two lists, looking for intersections, that sense of direction or purpose. It’s a simple exercise, but the results can be profound.

Lists make magic, the rhythm of itemized words: you do not list ten techniques, numbered and chantable, in austere prose appropriate for some early-millennium rebooted Book of Thoth, and not know that you have written an incantation.

Your list is your past and your future. Carry at all times. Prioritize: today, this week, and eventually. You will someday die with items still on your list, but for now, while you live, your list helps prioritize what can be done in your limited time.” — Tom Sachs

The vast majority of people have been trying to get organized by rearranging incomplete lists of unclear things; they haven’t yet realized how much and what they need to organize in order to get the real payoff. They need to gather everything that requires thinking about and then do that thinking if their organizational efforts are to be successful.

There is always more than one way to do something. Write down as many ways as you can think of to achieve your desired outcome. Then, rank them based on how much time they take, how much money they cost, and how effective you expect them to be. Choose the best.

Good checklists, on the other hand are precise. They are efficient, to the point, and easy to use even in the most difficult situations. They do not try to spell out everything — a checklist cannot fly a plane. Instead, they provide reminders of only the most critical and important steps — the ones that even the highly skilled professional using them could miss. Good checklists are, above all, practical.